Bylaws of the
Princeton Heights Neighborhood Association, Inc.
revised and approved May 2017
Article I: Name
Section One: The name of this Corporation is Princeton Heights Neighborhood Association, Inc. A Not-for-Profit organization.
Article II: Geographical Area
Section One: The Geographical area of the corporation shall run from a point beginning east of Hampton on Eichelberger, east to S. Kingshighway, northeast to Christy, southeast on Christy to Gravois, west on Gravois to Hampton, taking in a large part of Willmore Park (to the 16th ward, behind the apartments), north on Hampton to Eichelberger.
Article III: Purpose and Objective
Section One: The purpose and objectives of the Corporation shall be to safeguard the general welfare of the homeowners, residents, and businesses; to advocate and work for the improvement and betterment of the community; and to enlighten and educate its members for such purposes.
Article IV: Membership, and Dues
Section One: Qualifications Membership in the corporation shall be open to any individual person eighteen years of age or older, or to any corporation or other legal entity with an interest in the area.
Section Two: Types of Memberships Membership of the Princeton Heights Neighborhood Association shall consist of two types: Business Members, and Members.
The membership fee for a Business Member is $35.00 per year.
The membership fee for a Business Member is $35.00 is per person, family or corporation per year. The membership fee for Members is $10.00 per person and $5.00 per additional member (s) at the same address.
$15.00 per household (two persons=two votes-living at the same address) per year. (Exceptions to be approved by Board of Directors.)
Section Three: Dues Dues for the calendar year shall be due and payable the first month of each year with application for membership during the year through September December 31.
After October 1 dues will be current and credited through the following year.
Section Four: Voting Only those members whose dues are paid (current) up shall be entitled to vote. Voting rights are one vote for one person of corporation (Business Membership). One for the initial $10.00 dues paying member and two votes per household only.
Section Five: Any member whose dues are unpaid after second notification of becoming due and payable shall forfeit his/her membership.
Article V: Meetings
Section One: Regular meetings shall be held on the first Thursday of the following months; February, March, April, May, June, September, October, November.
The date of any regular meeting may be changed or canceled by the officers.
Section Two: Officers may call additional meetings as deemed necessary and all dues paying members shall be notified in a timely fashion.
Section Three: Quorum Twenty-five (25) members shall constitute a quorum at any regular meeting.
The members present at any meeting shall constitute a quorum.
Article VI: Board of Directors
Section One: The Board of Directors shall consist of ten voting members as follows:
- The five elected officers of the corporation; and
- Five elected members of the corporation who are dues paying members in good standing for a minimum of six months prior to their nominations.
If no vested (for six months) member is willing to assume a vacant position the membership may elect a non-vested member to serve as an interim officer until said member becomes vested.
Each Board member shall be elected for a two-year period. From January 1st to terminate the second year on December 31st.
The Officers and Board members will have split terms with the President, Vice-President, Corresponding Secretary and two (2) Board members being elected in the even number years, and the Recording Secretary, Treasurer and the remaining three (3) Board members being elected in the odd number years.
Section Two: Procedure for Election: The members of the Board shall be elected by members of the corporation and a majority of votes cast shall elect. Elections shall take place at the regular November meeting of the corporation. Elections may take place by ballots or by a show of hands at the discretion of the board. Two months preceding elections, a nominating committee shall be appointed by the President to place names of nominees on the ballot. Nominations shall be in order from the floor at the October meeting. The President shall appoint one Judge and two Tellers prior to the Nominations meeting to preside over the election and give the findings thereof. Absentee ballots shall be available upon request. Absentee ballots shall be made available immediately after the October meeting. Such ballots must be received by the nominating committee no later than five days prior to the November meeting.
Section Three: Vacancies All vacancies occurring among officers or within the Board of Directors shall be filled by a quorum of members of the corporation at a special election at the first regularly scheduled meeting held after a period of thirty days after a vacancy occurs.
Any elected officer or member of the Board, upon recommendation of the Board of Directors, for good cause, can be removed by a two-thirds vote of the membership of the Corporation present at that general membership meeting.
Section Four: Duties of Board of Directors It shall be vested with authority to take up any petition, subject or problem for the best interest of the Corporation any may act for the corporation according to its prudent judgement. All such actions shall be reported to the members at the next regular meeting.
Article VII: Officers
Section One: The officers shall consist of: President, Vice-President, Recording Secretary, Treasurer, and Corresponding Secretary, each to be elected, for a period of two years. The said Officers shall be elected at the same meeting as the members of the Board of Directors according to the procedure set out above Article VI.
Section Two: Duties of Officers: President, shall (a) preside at meetings; (b) appoint standing and special committees and serve as ex-officio member thereof; (c) decide all questions of order; (d) give deciding vote in the event of a tie; e) conduct all business of the Corporation to the best interests of its members; (f) may approve all bills for payment, with if $200.00 or less with another Officer’s signature.
Vice-President, shall act in the absence of the President and when assuming such duty shall have the same authority. He/She shall maintain a roster of the names and addresses of the members.
Recording Secretary, shall perform all duties customarily assigned to the office of Secretary. The Recording Secretary shall be responsible for all the minutes and records, and shall have charge of all papers, documents, and files.
Treasurer, shall collect all dues, also receive securities and other assets obtained by the organization, keeping a record of all funds and other assets in a book suitable for the purpose, maintaining a record of all money received and spent, reporting monthly to membership at meetings and presenting said books for inspection or review at the last annual board meeting of the year, or at the request of the President or Board of Directors.
He/She shall pay all bills for $200.00 or less, with the approval of the President. Bills of $200.00 or more shall be approved by the majority vote of the Board of Directors. The treasurer shall retain a copy of each receipt.
He/She shall deposit all funds or securities in the name of the Corporation in a bank designated by the Board of Directors. The President, Vice-President, and Treasurer shall be authorized signatories on the Corporate Accounts and it shall require two signatures per transactions.
Corresponding Secretary, shall be responsible for all general correspondence on behalf of the Corporation and that requested by the President and Board may delegate. He/She shall notify all dues paying members of the meetings.
The Executive Board may customize the duties to utilize the board members for the benefit of the association.
Each Officer shall deliver to his or her successor within fifteen business days leaving from an office all records papers, and property belonging to a Corporation.
Section One: To further the work of the organization the President shall designate committees he/she deems necessary and appoint committee chairman.
Section Two: The Chairman of each committee may select his/her own members and shall designate one as Vice-Chairman.
Section Three: The President may remove a Chairman of an appointive committee.
Section Four: Chairman of committees shall keep the Board of Directors informed of their activities on behalf of the corporation and when called upon shall submit a report at the meetings.
Section Five: An annual review of the Corporate Financials shall be conducted by two members of the general membership, one of the two shall be designated Director and the Treasurer. Designated by nomination.